Receptionist & Administrator​

The role is to provide administration support across the business, along with processing paperwork for the Finance Team and provide a receptionist service in order to support the daily operations of the manufacturing facility, working to company process standards and operating procedures.

MAIN DUTIES

• Meet and greet visitors and ensure all visitors sign in and out
• Answer calls, transfer calls and take messages
• Manage the company Voicemail
• Respond to general enquiries over the telephone and via email
• Liaise with ACCENT Networks on the telephone and access network
• Open and distribute post
• Diary management for meeting rooms Outlook calendar
• Ensure meeting rooms are kept tidy at all times and refreshments stocked
• Provide refreshments and order catering for meetings
• Oversee and maintain the First Aid Room
• Scan delivery notes on a daily basis
• Process Parcel Force packages, inbound and outbound
• General administrative duties, archiving, scanning, laminating, photocopying, etc
• Manage external workwear cleaning services
• Manage company uniform stock, inventory and allocation
• Provide cover for team members
• Ownership of recording holidays and absence and update Planner and HR holiday sheets
• Carry out monthly meter readings and log
• Tracking MOT’s, service, repair and cleaning of company vehicles
• Assist with planning company meetings and events
• Scan and issue POD’s
• Set up customer accounts on SAGE
• Post miscellaneous invoices on SAGE
• Input Company Credit Card payments on SAGE
• Ad hoc SAGE analysis and reporting
• Update job costings analysis spreadsheet
• Provide absence cover to receive invoices from suppliers, match to purchase order and process on SAGE
• Provide absence cover to process sales invoices on SAGE
• Any other reasonable management request.

Successful Candidate Skills & Experiences:

• 1 Year data entry experience essential
• 2 Years Administration experience essential
• PC Literate – Familiar with MS packages essential
• SAGE and Network systems experience desirable
• Self-motivated and focused, with a flexible attitude
• Good attention to detail, with high levels of accuracy & a commitment to quality
• Able to work on & use own initiative & problem solve
• Strong communication, team working & people skills
• Demonstrate a professional & courteous attitude
• Act with integrity & honesty
• Positive attitude to innovation & change
• Looking to build a career in a fast-growing business.

Benefits of Working for ADS:

• Competitive rates of pay
• Non contractual quarterly bonus scheme
• Above statutory holiday entitlement
• Additional service linked holiday
• Christmas shutdown
• 40 hour working week, 07.30 – 16.00, Monday to Friday
• Pension scheme
• Company workwear and PPE provided
• Commitment to investing in training and development
• Onsite parking
• Staff canteen
• We are a successful and fast growing business
• We have relocated to the Fox’s site in Braunstone and are heavily investing in upgrading the site and its facilities.